Cameron County Clerk of Courts Office
The Clerk of Courts side files and maintains criminal cases bound over to the Court of Common Pleas of the 59th Judicial District. The Cameron County office page lists Mary Grace Olay as Prothonotary and Clerk of Courts, with Beth Carlson as Deputy Prothonotary. The same courthouse counter is important, but the record type controls the request path. A criminal prosecution docket, summary appeal, delinquency file, or juvenile matter is not a Prothonotary civil file.
Use the Cameron County Prothonotary and Clerk of Courts page for the official local office contact. Search public docket sheets through the Pennsylvania UJS portal first when a docket number or filing status is needed, then contact the Clerk of Courts for official copies or records that do not appear online.
Prothonotary and Clerk of Courts
Clerk of Courts: Mary Grace Olay, ext. 328
Deputy: Beth Carlson, ext. 327
Cameron County Courthouse
20 East 5th Street
Emporium, PA 15834
814-486-3349 or 814-486-3355
Fax: 814-486-0464
PROTHO@CAMERONCOPA.GOV
Cameron County Criminal Filings
The Clerk of Courts maintains criminal cases after they reach the common pleas level. In Cameron County, early traffic, summary, and preliminary criminal proceedings often begin in Magisterial District Court, but cases held for court move into the Court of Common Pleas record system. The District Attorney then prosecutes the formal criminal case, and the Clerk of Courts maintains the filed record.
- Common pleas criminal docket filings and case entries
- Charges, pleas, dispositions, sentencing orders, and financial entries where public
- Summary appeals and criminal matters transferred from Magisterial District Court
- Delinquency and juvenile records, subject to strict access limits
- Certified criminal court copies when the record is public and available
The Cameron County District Attorney is the prosecutor for local criminal matters. The District Attorney's role is different from the Clerk of Courts role: the prosecutor files and prosecutes charges, while the Clerk of Courts maintains the court record after filing.
Request Criminal Certified Copies
A certified criminal court copy may be needed for licensing, immigration, employment correction, probation transfer, appeal, or personal record review. The research did not identify a county-hosted criminal copy request web form, so the request should start with the docket details from UJS and continue through the Cameron County Clerk of Courts.
- Search UJS Case Search or the common pleas docket sheet page for the Cameron County criminal docket.
- Confirm whether the case is common pleas criminal, MDJ preliminary, traffic, or summary because the holding office may differ.
- Record the docket number, defendant name, filing date, requested document, and whether certification is needed.
- Contact the Clerk of Courts for availability, current fees, payment method, and whether the record can be mailed.
- For sealed, juvenile, expunged, or limited-access records, ask the court about authorization instead of assuming public release.
Cameron County Criminal Request Details
Criminal records are easier to locate when the request identifies the exact proceeding. A name-only request can be too broad because statewide dockets may show people with similar names. Use the docket number, offense tracking number, complaint number, police incident number, or participant details from the UJS docket sheet when available.
| Field | Required | Notes |
|---|---|---|
| Docket number | Recommended | Use the common pleas criminal docket number when known. |
| Defendant name | Yes | Include full name and any known date or case detail to avoid false matches. |
| Document requested | Yes | Examples include docket sheet, sentencing order, disposition, plea, or financial record. |
| Copy type | Yes | State plain or certified copy. |
| Requester contact | Yes | Include mailing address, phone, and email for office follow-up. |
| Access basis | Sometimes | Restricted records may require party status, attorney status, or a court order. |
Cameron County Clerk Fees
The Cameron County office page links Prothonotary and Clerk of Courts fee schedules. Exact criminal copy and certification amounts should be checked against the current posted schedule before payment. Public UJS docket searches are free, but an official record copy from the Clerk of Courts is a separate office service.
| Item | Source / status |
|---|---|
| UJS docket search | Free public web search |
| Plain criminal copies | Use the current Cameron County Clerk of Courts fee schedule |
| Certified criminal copies | Confirm with the office before sending payment |
| Summary appeal filings | Use the posted Clerk of Courts schedule |
| Older or archived criminal files | Ask the office about timing and availability |
Criminal Records and Limits
Public criminal docket sheets may show case caption, docket number, filing date, charges, grade, statute section, plea, disposition, sentence, fines, costs, restitution, bail events, and hearing entries. They do not provide every police report, investigative file, or sealed document. Pennsylvania's court public-records policies and criminal-record statutes control what may be viewed.
- 18 Pa.C.S. Section 9122 governs expungement of certain criminal-history record information.
- 18 Pa.C.S. Section 9122.1 provides automated Clean Slate limited access for eligible records.
- 42 Pa.C.S. Section 6307 restricts inspection of juvenile court files and records.
Online Dockets and Office Requests
For many public criminal records, the practical search path is UJS first, local Clerk of Courts second. Use UJS to locate a docket sheet, confirm the court level, and read public case events. Use the Clerk of Courts when the needed item is a certified copy, a document not shown online, or a case file question tied to Cameron County common pleas criminal court.
The Pennsylvania State Police PATCH portal is different from the Clerk of Courts record. PATCH is an official criminal-history request system, while the Cameron County Clerk of Courts maintains the court case record. A court docket can show charges and outcomes in a specific prosecution, but it is not the same product as a statewide criminal-history response.
Note: For civil judgments, divorce, custody, support, or protection-from-abuse filings, use the Cameron County Prothonotary instead of the criminal Clerk of Courts function.
Common pleas criminal records can also intersect with other Cameron County offices. The Sheriff's Office may be involved with warrants, transport, and civil or criminal service issues. The Probation/Parole Office handles court supervision, fines, costs, restitution collection, drug testing, community service, and electronic monitoring after sentencing or supervision orders. Those offices do not replace the Clerk of Courts record, but their work may appear as docket entries, financial balances, or supervision terms when the information is public.
A public docket can also show why a case moved from Magisterial District Court to common pleas. Look for preliminary hearing entries, held-for-court outcomes, bail changes, continuances, warrants, and later common pleas filings. If a case was dismissed at the MDJ stage or stayed as a summary matter, the Clerk of Courts may not be the office holding the main public docket. Start with the court level shown on UJS, then contact the matching Cameron County office.